HR & Admin Executive

What You Will be Doing

• HR Role
  • Assist in onboarding processes.
  • Handle employee queries and provide guidance on HR policies, procedures, and benefits.
  • Manage employer HRDF (Human Resources Development Fund) grant application.
  • Manage employee welfare programs and initiatives, including organizing employee engagement activities, health and wellness programs, and recognition events.
  • Processing claims: Managing and facilitating the submission and processing of various claims, such as travel expenses, medical expenses, or other reimbursable items.
  • Processing employee insurance and outpatient medical: Administering employee insurance programs, including group hospitalisation and surgical insurance, group personal accident insurance or outpatient medical coverage and assisting employees with enrolment, claims, or other related inquiries.
• Admin Role
  • Answer, screen, and forward incoming phone calls.
  • Managing contractor payments: Handling the payment process for contractors or vendors, ensuring timely and accurate disbursement of funds for services rendered.
  • Ensure the smooth operation of office functions by coordinating administrative tasks, including office maintenance, procurement of office supplies, mailbox, parking facilities, handling correspondence and festive decoration.
  • Collaborate with the IT Administrator to coordinate IT administrative matters.
• Provide support in various ad-hoc HR and admin projects and tasks as assigned, demonstrating flexibility and adaptability to meet evolving organizational needs.

The Ideal Candidate

• Preferably Bachelor's degree in Human Resources Management, Business Administration, or a related field.
• Malaysian.
• Proficiency in MS Office applications, particularly Excel, Word, and PowerPoint.
• Excellent interpersonal and communication skills both in English and Bahasa Malaysia, with the ability to interact effectively with employees at all levels.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Confident, caring, hungry for challenges and growth opportunities.
• Hands-on and making decisions.

What You Can Expect

• Office location : Near Saujana Resort, Shah Alam
• Fun, friendly, young and dynamic colleagues
• Multi-cultural environment
• Smart casual attire everyday
• Cool company activities

If you are interested in the above vacancy, please forward a comprehensive CV and all relevant training certificates to [email protected]

Training Instructor(Stansted, United Kingdom)

Description

We are looking for someone to join our team that has experience in aircraft technical training or within aircraft engineering. We want the successful candidate to be keen to learn, provide new ideas to the training team and interact openly to the wider network. You must also be a great communicator as you will be working with different nationalities, diversities and ages! We are looking for someone to join the team who is meticulous, has a good attitude and most important is a fun, positive and open-minded person!

Key Responsibilities

• Delivery of all technical training to engineering staff to the highest industry standards; includes but not limited to:
  • Delivery of all technical training associated with business needs across all airlines
  • Delivery of Part 147 theoretical and practical training
  • Delivery of specialised type specific training
• Preparing technical training and improvement to our current courses
• Development of instructor materials (course outlines, lesson plans, background material, instructional materials, and training aids)
• Must be conversant with EASA regulations primarily and ensure regular review of all procedures/regulations relevant to the training course being delivered.
• Extensive ability to develop and approve training material using various training delivery methods (classroom, eLearning, Virtual etc.)
• Be capable of delivering technical training in a practical manner,
• Fully able to maintain and develop the training centres for further learning enhancements across all levels of training
• Strong capability to demonstrate a ”hands on” attitude
• Strong organisational skills and the ability to build and deliver effective training programmes to meet the above-mentioned training requirements
• Clear communication (written & oral) and presentation skills

Requirements

The below details the requirements further:

• Must Hold EASA Part 66 Licence or Aerospace Engineering degree or have evidence of previous employment in aircraft technical training.
• Must have experience in aircraft engineering and working physically on the aeroplane,
• Experience in reviewing regulations/compliance base procedures
• A keen eye to detail and ability to escalate issues to the management team
• Ability to plan and work to deadlines laid out by the management teams
• Good working knowledge of Office 365, and keen to learn new programs/software tools to enhance working ways
• Ability to scrutinise and supply constructive critique where non-compliance may be found to the management team
• Be an effective communicator and interact with the team through all types of communication (verbal, face-to face, virtual)
• Applicants must be open minded, eager to learn new skills and bring new ideas to the team
• Must have a strong work ethic and show responsibility to their own work and completion in a timely manner
• Must be flexible and able to adapt to change quickly
• Ability to work under pressure to meet deadlines
• Ability to seek and find solutions and address them to the management team
• Excellent communication and interpersonal skills
• Must hold a valid EU passport and happy to travel where the business requires.

Full Details

If you are interested in the above vacancy, please forward a comprehensive CV and all relevant training certificates to [email protected]

Position Overview

As Quality Manager (Part-147), you will be responsible and accountable to ensure and monitor compliance with CCAA / EASA Part-147 requirements. This includes the supervision and enforcement of the quality system.

Key Responsibilities

• Carrying out audits as per the quality audit program in which compliance with all training procedures is reviewed at regular intervals.
• Report any observed non-compliance(s) or poor standards and propose corrective actions
• Approve all corrective actions necessary for eliminating non-compliance and ensuring that these corrective actions are initiated and completed in a timely manner.
• Organizing the Annual Accountable Manager Meting.
• Ensuring that the Maintenance Training Organization Exposition and associated manuals are revised when necessary.
• Acting as the immediate point of contact for all authority related communication.
• Assessing and approving instructors, examiners and practical assessors incl. issuing their terms of reference documents.
• Build processes that are highly usable, scalable, and maintainable.
• Engage with other Dviation offices.

Basic Qualifications

• Bachelor’s degree from a Technical University
• Quality Management System and Audit Training
• Knowledge and understanding of the relevant EU regulation and its Implementing Rules (Part-66 & Part-147) and national regulation requirements
• Five years working experience, of which two years’ experience in an environment related to either aircraft maintenance, Part-147 training, technical academic institution, national aviation authority.
• Fluency in English is required. Fluency in an additional European language is highly acknowledged.

Preferred Qualifications/Criteria

• Previous experience in a similarly regulated environment / aviation industry / training sector
• Excellent written and verbal communication skills
• Excellent interpersonal skills, with an ability to communicate effectively with a variety of stakeholders such as senior management, trainers, students/customers, and authorities
• Strong organizational skills, team-orientated philosophy, and problem-solving skills
• Ability to prioritize, handle multiple assignments, and execute in a fast-paced environment
• High levels of integrity, discretion, and confidentiality

What you can expect

• A diverse, fun and energetic team environment amongst highly skilled professionals
• A truly international work environment with daily interactions with people from different countries and cultures.
• Challenges and responsibilities in a diverse portfolio of tasks.
• Opportunity to enhance your career in a fast-paced, industry-leading company.
• Attractive compensation and benefits package.

Our Purpose and Culture

Dviation Europe is an aviation training organization that provides technical training solutions to customers at our facilities in Zagreb, or on-site at our customer premises. We’re a departure for the norm. We’re obsessed with empowering people to rapidly gain skills and qualifications to keep aircraft crews and passengers safe worldwide.

We do this by making learning engaging while ensuring we adhere to, and exceed, regulatory standards. Our continuous curriculum deployment approach to our courses ensures we remain agile and capable of teaching people the skills needed to pass their regulatory exams.

We believe in continuous learning to improve our business and ourselves, and value how we work with each other as much as what we achieve together. Dviation Europe is part of Dviation Group, which is thriving and expanding faster than ever! We have over 100 employees and offices in over 10 countries! Are you ready to join us?

Please send your CV, cover letter and any other supporting documentation to:[email protected]